Support Ministry Team subgroup: Property Oversight Committee minutes

Last meeting: Oct. 20, 2008

Attendees:
Rich Erickson

John Notebaart

LeAnne McFadden

Staff:

Jenell Barth

Paul Barth

Absent:

Jody Schneider

Walt Rugland

John Zweig

Note: Jeff Boettcher resigned from this committee on Sept. 17, 2008.

Items that may require Council action: Restructuring of the Property Oversight Committee

Important items of information: (DS=Downtown Site, NS=North Site)

· Budget report – Committee reviewed property maintenance expenditures

· Items proposed to Support – Restructuring of the PO Committee

Old business:

Ø Winter 2008-09 snow removal contracts have been approved. Downtown Site contract has been signed with Fischer/Ulman and the North Site contract has been signed with Lowney’s, 6064 N. Richmond St., Appleton.

Ø JLS Electric will be adding ceiling fans to the Downtown Site kitchen at Jody’s earliest convenience.

Ø Jenell will continue to research the possibilities of placing an office directional sign at the Downtown Site.

Ø ARL has tentatively set Nov. 3 or 4 (weather permitting) to fix the leaks in Pastor Mary’s office.

New business:

Ø City of Appleton is proposing to eliminate their waste management service. Jenell will get bids from Van’s Waste, Wittenburg Disposal, Waste Management and VEOLIA.

Ø Members of the committee spent quite some time discussing the role of the Property Oversight Committee in its present state. The members present expressed a need to restructure this committee in lieu of the budget restraints due to the uncertain economy and low revenue. With the majority of current major construction behind us, the focus is shifting to the continuous maintenance of what we have. The discussion revolved around restructuring the committee from property oversight to a building and grounds committee. With-full time maintenance personnel at both buildings, building maintenance concerns can be logged, prioritized and brought before the Support Ministry Team for approval according to the yearly approved maintenance budget plan. The restructured Buildings and Grounds Committee would head, organize and recruit member volunteers, utilizing the Time & Talent forms, to assist with certain building and grounds maintenance projects. In the future, if a need arises, the Property Oversight Committee can be re-established to oversee growth construction.

Next meeting: pending

Submitted by:

Jenell Barth