Support Ministry Team subgroup: Property Oversight Committee minutes

Last meeting: Sept. 15, 2008

Attendees:

Jeff Boettcher

Rich Erickson

John Notebaart

Walt Rugland

Jody Schneider

John Zweig

Staff:
Jenell Barth

Paul Barth

Absent: LeAnne McFadden

Items that may require Council action: None

Important items of information: (DS=Downtown Site, NS=North Site)

Budget report – Reported by Walt and John Z.:

There is no money to do any major maintenance at either site at the present time.

Items proposed to Support

Old business:

• The Property Oversight Committee is resuming their regular monthly meetings after a 3-month summer break. Committee reviewed its reports sent out to committee members in June, July and August:
• NS chiller units needed some repair earlier in the summer.
• State elevator certification is in order.
• Phone line service was needed in June and July; part of the problem was rusted and corroded wires at the box which was repaired by AT&T. Another part of the problem was the security part of the phone lines. Phone line destinations were also determined and labeled.
• Office directional signs at the DS are needed. Jenell will inquire vendors and costs.
• The office, previously occupied by Anita and Donna and now by Pastor Mary, is still leaking. A contract has been signed with ARL to do a more extensive repair, since the first repair in May did not fix the problem.
• Paul upgraded the NS fire pit to meet Appleton fire code. The pit was used on a regular basis all summer.
• Ted Meyer graciously mowed the perimeter of the NS property on July 12. Thank you, Ted, for providing this service.
• Quilting cupboards and boxes at the DS have been moved into one of the cubby spaces in fellowship hall. The carpet in the back area has been removed. This area continues to leak and is very musty and moldy, even with dehumidifiers running.
• An inquiry was made into the reason why the NS parking lot has not been restriped. A follow-up call was made to Harold Gensler concerning this issue. It is highly recommended that the parking lot be sealed before it is striped – approximate cost of sealing/striping would be $3,000 to 4,000. This is not a budget item or priority for 2008.
• Committee discussed the DS garage situation. Walt will check into the progress of this issue.

New business:

• Paul reported on several more leaks at the DS. After discussion, it was requested of Paul to take note and compile any leaking areas, with a suggestion to look into the cost of fixing the whole roof area in comparison to fixing all the leaks separately.
• The committee discussed the NS security system. JLS Electric has been maintaining the system with the support and help of LAPPEN Security. A cost comparison was presented from both the current provider Sentinal Security and LAPPEN Security. The committee was also informed that the system is missing a state-required quality. After further discussion, the committee unanimously agreed to extend a 2009 contract to LAPPEN Security.
• Paul reported on the AC unit problem in the DS art room. This will be added to the 2009 budget items to be considered.
• DS window washing will not be happening this year, because of low revenue and crippled budget.
• The committee reviewed several snow removal bids for the upcoming 2008-09 season. The final decision has been tabled until the October meeting when further information will be compiled and reviewed.
• A request has been made for ceiling fans for the DS kitchen. Jody will talk to Brenda about this need and go forward under her direction.
• Beginning this fall the YMCA is using 2 rooms in the LL of the NS facility for some children’s programming.
• The committee began work on the compilation of 2009 proposed property budget items.

Next meeting: 6 p.m. on Monday, Oct. 20, 2008 at FELC North Site.

Submitted by:
Jenell Barth