Worship Ministry Team minutes

Last meeting: Aug. 12, 2008

Attendees:

Mike Brosnan

Kathy Freeman

Elaine Herr

Carrie Kiekaefer

Jamie Parma

Jeff Picken

Millie Rugland

Sara Van Beek

Staff:

Pastor Detweiler

Items that may require Council action: None

Items that may require budget/finance coordination: None

Important items of information:

• Change in minute-taking protocol: When we break into separate groups, each group will have someone taking minutes. The minutes are then to be typed up and e-mailed to the person who has that month. That person will be in charge of submitting everything.

• Update on music directors: Bob Whitton started 2 months ago at the North Site. Melissa Moll will start Sept. 1 at the Downtown Site. Our team hosted a reception for Matt Turner last Sunday. The choir will host a reception for Melissa sometime in the middle of September. We would like to host a reception for Bob; we will talk to Jean to see who is in charge of particular coffee hours. We are thinking about ordering a cake and having flowers. We also will hold a coffee hour for Mark Paisar on Aug. 31 to recognize his hard work and commitment to First English. We will contact the person who is in charge of that coffee hour to order cake. In the future, we would like to recognize our volunteer musicians with a reception as well. It would be ideal to do this once a year.

• Jeff will lead the North Site group when we separate. We want between 4-6 members in each subgroup. One more member for each subgroup would be ideal. We will come up with ideas for people for our next meeting. Kathy will contact Jean for people for task forces or to join our ministry team.

• We are concerned that it is falling to Janelle to take care of the chancel area at the North Site. Jeff will contact the worship assistants about having them take care of the banners and the baptismal water (as needed).

• We hope to finish our protocol review by the end of this year. Kathy has members for these review groups already set.
1. The first step is to survey the congregation at each service on Rally Sunday. We will include the survey in the bulletins but on a larger piece of paper and on a different color. At the North Site we will need to hand out pencils. We will give a brief announcement about the surveys and then collect them (in person) after the service. Kathy will put an announcement in the newsletter. We want to include our guiding principle on the survey.
2. Then we will give the surveys to the corresponding review groups for them to tabulate the results. They will use this data along with the worship characteristics and protocols to address these points: Decide where we are and why that is. Where do we want to go? Why?
3. The groups will report back to our ministry team with results and we would take it from there.

· We will be putting Advent on the agenda for September. Bob Lyle agreed to build a manger for us. We need to decide on what we specifically want. We will ask Jenelle where the nativity items we currently have are stored so we can determine what it is we need.

Submitted by:

Jamie Parma